Senior Executive Assistant – Central London – RR1888

We are seeking a highly organised and proactive Senior Executive Assistant to provide comprehensive support for a diverse, exciting and career changing role.

This pivotal position requires a skilled individual who can manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality. The ideal candidate will possess exceptional organisational skills, superb phone etiquette and a strong background in clerical and office duties. Someone who is emotionally intelligent who can accurately read and deal with complex situations, knowing when to press on certain deadlines would be best suited.

Working locations: Central London and country property

Main Areas of Responsibility:

• Daily EA support to the Principals on day-to-day items and future needs, pro-actively identifying and dealing with issues before they arise.
• Ensure the personal diary is communicated where appropriate and travel briefings provided
• Prepare agendas and provide relevant paperwork for meetings, take appropriate minutes, and produce documentation in a timely manner
• Oversee the filing and drafting of all private correspondence and personal documentation
• Seamlessly support all Personal Office administrative duties, answering telephones, drafting correspondence, taking messages, booking meetings
• Professionally and discreetly meet and greet guests on arrival ensuring their needs are met
• Collaborate with external contractors as and when required
• Ensure all expenses are submitted and approved in a timely manner in accordance with Finance procedures
• Ensure security and confidentiality at all times

The Person:

Essential

• Ability to manage, prioritise and action numerous priorities
• Highest standards of customer service
• Excellent organisational skills
• Ability to lead and direct small teams and work as part of a team
• Confidence, tact, and discretion when dealing with a broad spectrum of people
• Proven ability to maintain confidentiality at all times
• Proven ability to work calmly when under considerable pressure, to resolve conflicts and find solutions to problems
• Accurate with a superb attention to detail
• Flexible and pro-active approach
• Focused, committed & loyal
• UK Driving licence

Previous Experience:

• Previous experience working in a similar position at a Senior EA level or equivalent
• Proven experience of working in fast-paced roles that required prioritising own work
• Experience working in roles where you have developed a strong ability to think and plan ahead and predict future issues
• Experience of working in a role that requires dealing with or directly working for UHNW families
• A flexible and mature approach and the ability to use initiative and common sense

Hours of Work: Hours of work will fluctuate with the requirements of the Household, core hours on average of 37.5 hours per week worked Monday – Friday. This role will work on a rota basis with the other Senior EA.

Hours will be averaged out over a 2-week period, with one week on and one week off. During the week on, the Senior EA will be expected to work Monday to Friday and be available on the weekend. When The Principals are in residence, such other hours that are necessary for the proper fulfilment of duties, or to meet unexpected or urgent demands with a requirement to work evenings or weekends, or both as required.

Salary: competitive and in line with experience.

If you have got what it takes to be a trusted ambassador and confidant, then we would love to hear from you. This could be a life changing career for someone who is passionate, meticulous, driven and highly discreet/professional.

To apply, please send your CV and covering letter to Rebecca info@ruralrecruitment.co.uk