Part Time PA – Ipswich REF 1231

Position Filled
Posted on
January 16, 2023
Bentley, Ipswich, Suffolk
Job Type
Permanent / Part-time / Live out
Private Household & Estate / Estate Office

Part Time experienced Personal Assistant required for professional couple – helping them to to run and manage their busy private lives and providing a small amount of crossover support with their business lives.

The office is within their beautiful home in Bentley, Suffolk.

Ideally the hours will be every Monday 9.30am to 5pm based at the Bentley Office. A second day (or additional hours) can be in the office or if preferred remotely

Private life support:

• Liaise with IT company to manage IT issues and maintain family laptops, ipads, iphones

• Keep records of passwords and account details

• Diary management

• Personal filing and maintenance of filing system

• Finance management: make payments and transfers

• Collate information for tax returns

• Record charitable donations

• Administration for maintenance and management of properties

• Research, book and manage logistics for family travel, including producing detailed itineraries

• Book flights, drivers and hotels

• Book tickets for events (sport, theatre etc)

• Maintain address book

• Organise Christmas cards and distribution

• Research of and assistance with purchasing of gifts

• Event/party organisation

• Insurance renewals and administration

• Administration for sale and purchase of horses

• Record and file admin and costs relating to horses

• Administration in relation to vehicles

• Mail order shopping management, including returns

• Management of personal photographs: back up, printing, production of photo books

• Production of spreadsheets for school holidays, detailing commitments

• Maintenance of office supplies

• General administration duties

Business support:

• Diary coordination and management

• Manage travel and produce detailed itineraries

• Book flights, drivers and hotels

• Email management

• Management and payment of farm invoices

We are looking for reliable, organised person who is confident with numbers, good with time management with a high attention to detail.

The successful person will be conscientious, confident and decisive with excellent interpersonal skills, both written and oral. Fully computer literate with Microsoft and Apple products inc. Excel.

Good hourly rate offered

Please contact Jackie 07979 501997 / for further information.